Privacy Policy

Last updated: April 2026

1. Who We Are

The data controller for this website is:

Anglesey Agricultural Society (trading as The Anglesey Show)

Tŷ Glyn Williams, The Showground, Gwalchmai, Holyhead, Anglesey, LL65 4RW

Telephone: 01407 720072

We are committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Personal Data We Collect

We collect personal data only when you submit our online Showground / Venue Hire enquiry form. The information collected through this form includes:

First name and last name
Email address
Phone number (optional)
Proposed event name
Proposed event date(s)
Proposed event type
Proposed hire area(s)
Whether you have hired the Showground before

We do not collect any other personal data through this website. We do not use cookies that track you across other websites, and we do not collect data through account registrations, newsletter sign-ups, or any other means at this time.

3. How We Use Your Personal Data

The personal data you submit via the venue hire enquiry form is used solely to:

Respond to your enquiry about hiring the Anglesey Showground
Assess suitability and availability of the site for your proposed event
Communicate with you regarding your enquiry, including arranging viewings or sending quotations
Administer and manage any resulting hire agreement

We will not use your data for marketing purposes, nor will we add you to any mailing list, without your explicit consent.

4. Our Legal Basis for Processing

Under UK GDPR, we must have a lawful basis for processing your personal data. We rely on the following bases:

Legitimate interests (Article 6(1)(f) UK GDPR): Processing your enquiry details is necessary for our legitimate business interest in responding to and managing venue hire requests. We have balanced this against your interests and rights, and we do not believe this processing causes you undue harm.

Contractual necessity (Article 6(1)(b) UK GDPR): If your enquiry leads to a hire agreement, processing is necessary to perform that contract.

5. How Long We Keep Your Data

We retain your enquiry data for as long as is necessary to manage your enquiry and any resulting hire arrangement, and in compliance with our legal obligations. Our standard retention periods are:

Enquiry data where no hire agreement results: up to 12 months from the date of your enquiry
Hire agreement data (including related correspondence): up to 7 years from the end of the hire period, in line with HMRC financial record-keeping requirements

After these periods, your data will be securely deleted or anonymised.

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data with third parties for marketing purposes.

Your data may be accessed by:

Wix.com, Inc. – our website platform provider, who hosts and processes form data on our behalf as a data processor. Wix is certified under applicable data protection frameworks. For more information, see Wix’s Privacy Policy at www.wix.com/about/privacy
Members of our staff or committee who are directly involved in handling venue hire enquiries

We require all third parties who process data on our behalf to keep your information secure and to use it only for the purposes we specify.

7. International Data Transfers

Wix.com is based in the United States and may process data outside the UK. Where this occurs, Wix relies on Standard Contractual Clauses (SCCs) and other appropriate safeguards recognised under UK GDPR to ensure your data remains protected to UK standards. You can find full details on Wix’s approach to international transfers in their Privacy Policy.

8. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

Right of access – you may request a copy of the personal data we hold about you.
Right to rectification – you may ask us to correct inaccurate or incomplete data.
Right to erasure – you may ask us to delete your data where there is no lawful reason for us to continue holding it.
Right to restrict processing – you may ask us to pause processing of your data in certain circumstances.
Right to data portability – you may request your data in a commonly used, machine-readable format.
Right to object – you may object to processing based on legitimate interests.

To exercise any of these rights, please contact us using the details in Section 1. We will respond within one calendar month. We may need to verify your identity before processing your request.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing, accidental loss, destruction, or damage. Our website is hosted by Wix, which maintains industry-standard security practices including SSL/TLS encryption of data in transit.

While we take these steps to safeguard your data, please be aware that no method of internet transmission is completely secure.

10. Cookies and Tracking

Our website is built on the Wix platform, which may place certain technical or functional cookies on your device that are necessary for the website to operate correctly. Wix may also use analytics tools. We do not ourselves use cookies to track individuals, build profiles, or target advertising.

For full details of cookies placed by the Wix platform, please refer to Wix’s Cookie Policy at support.wix.com.

11. Links to Other Websites

Our website may contain links to third-party websites, including our Facebook and Instagram pages. This Privacy Policy applies only to www.angleseyshow.org.uk. We are not responsible for the privacy practices of any third-party websites and encourage you to read their privacy policies before providing any personal data.

12. Children’s Privacy

Our website and venue hire services are not directed at children under the age of 13. We do not knowingly collect personal data from children. If you believe a child has submitted personal data to us, please contact us and we will delete it promptly.

13. How to Complain

If you have any concerns about how we handle your personal data, please contact us in the first instance at info@angleseyshow.org.uk and we will do our best to resolve the matter.

You also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office (ICO):

Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The date at the top of this document will be updated accordingly. We encourage you to review this policy periodically.

If we make significant changes that affect how your data is used, we will make reasonable efforts to bring this to your attention through the website.

15. Contact Us

If you have any questions about this Privacy Policy or how we use your personal data, please contact us:

Anglesey Agricultural Society

Tŷ Glyn Williams, The Showground, Gwalchmai, Holyhead, Anglesey, LL65 4RW

Email: info@angleseyshow.org.uk

Telephone: 01407 720072